Job Number: MLL 2024-04-Adm
Location: Bridgetown, NS
Posted Date: December 6, 2024 Closing Date: Dec. 27, 2024
Apply: email to Linda Bailey, lbailey@mountainsandmeadows.ca
In person to 170 Church Street, Bridgetown, NS
Position Scope:
Responsible to the Director of Resident Care and Assistant Director of Resident Care, the scheduler will play an integral part to the Mountain Lea Lodge team. Strong personable skills along with attention to detail are required. Duties will be performed in accordance with the Mission, Vision, Values, Standards, Policies and Procedures of Mountains and Meadows Care Group. MMCG is committed to participant safety, continued quality improvement, and advancing the delivery of safe and trusted health services.
Responsibilities:
Field questions from staff, families, participants and visitors as needed
Fill time off requests
Keep active schedules and Master Schedule up to date on SSC
Review timecards for management to approve for payroll
Report all attendance/availability concerns to the appropriate manager
Ensure requests for time off forms are properly completed and the staff member has the requested amount of time available.
Ensure requests are approved by appropriate manager
Ensure there is adequate staff to cover time off requests
Ensure all special need shifts (one on one, Security) or one-time needs are accounted for and scheduled
Ensure all policies, directives, guidelines and the union contract are adhered too
Filing and related tasks
Other duties as assigned
Skills:
Problem solving and critical thinking
Creativity in designing processes to meet scheduling needs
Very thorough knowledge of Microsoft Office
Ability to troubleshoot
Effective verbal and written communication skills and organizational skills
Good judgement and the ability to make decisions quickly, especially in stressful situations
Patience, understanding and a caring attitude
Flexibility, humor and enthusiasm
The ability to lead and work cooperatively with others
Effective interpersonal skills
The ability to work independently or as part of a team
Must demonstrate good judgement and patience working with others
Must be able to organize and complete the required duties with minimal supervision
Understands confidentiality and applies this knowledge on a continual basis
Qualifications:
Experience in an office setting
Working knowledge of excel
Good communication skills
Must always be pleasant and courteous
Organizational skills and flexibility are essential
Ability to prioritize work
The following will be considered assets:
Previous experience within the Long-Term Care / Health Care Administration
Scheduling experience
Additional Information:
Our organization offers an excellent benefits plan. The rate of pay for this position will commensurate with the experience, qualifications and education of the candidate.
Must have empathy for all participants and employees
Must be able to work cooperatively with all levels of staff from all departments
Must be able to foster and maintain harmonious relationships with outside organizations, groups, and individuals
Honesty, integrity and willingness to accept and lead organizational change are essential
Ability to work from home on occasion with internet connection.
This is a non-union position.